Operations Administrator (m/f/d)

Your career in a new light

We are looking for a bright, proactive, and detail‑oriented Operations Administrator (m/f/d) to support our sales team and ensure smooth order processing. You will work closely with 2–3 salespeople, depending on experience and workload.

Our UK office is located in the vibrant heart of Shoreditch, London.

Your job:

• Process sales orders accurately in our global ERP system (D365) and ensure all documentation meets audit standards.

• Prepare quotes for assigned salespeople and assist with basic product enquiries.

• Liaise directly with customers, manage new enquiries, and set up customer accounts in D365.

• Coordinate order dispatch, track deliveries, and provide customers with updates and PODs.

• Generate purchase orders, sales orders, and invoices while ensuring accuracy and margin checks.

• Manage returns and claims, including creating return documents and preparing export documentation.

Qualifications and skills:

• Strong administrative skills with excellent attention to detail and accuracy.

• Ability to work in a fast‑paced environment and meet tight deadlines.

• Confident communicator with a professional approach to customer interaction.

• Proactive, organised, and able to support salespeople with follow‑ups and deadlines.

• Willingness to build strong product knowledge and learn the D365 ERP system (full training provided).

• Ability to maintain structured documentation and follow internal processes, including health & safety procedures.

We are looking forward to receiving your application.

kristina-juric

gestaltungsspielraum

internationales-team

teamspirit

academy